Agenda – Full Council Meeting 20.02.20

Agendas Uploaded on December 7, 2021

7.30 pm THURSDAY 20 FEBRUARY 2020
Newlands Community Hall, Newlands Avenue, Waterlooville, PO7 3BX
MEMBERS: Cllrs David Crichton (Chair), Olivia Barneveld, Tony Berry, Adam Carden,
Andy Kirby, Jason Parry, Lewes Price, Mike Read and Fiona Tingle
1 Apologies: To receive any apologies for absence
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Council Meeting held on 16 January 2020.
4 Public Participation
The meeting will recess for not more than 15 minutes so as to allow any members of the public to
address the meeting.
5 County and District Councillors Reports
a) To receive a report and any apologies from the County Councillor
b) To receive a report and any apologies from the District Councillors
6 Parish Matters
i. Community Space: To consider any matters related to the hiring of the Community Hall. To
consider and determine action.
ii. To receive any update on an agreement with WACA for temporary management of the
Community Space. To consider and agree the proposal.
iii. Implementation Officer’s Report: To receive any report. To consider and determine any action.
iv. Road parking: To receive any update on issues with parking. To consider and determine action
v. Road Adoptions: To receive an update on preparations to make the roads on the development
ready for adoption by HCC Highways. To consider and agree any action.
vi. To receive a report on issues with the development at Proxima Park. To consider and determine
vii. To receive a recommendation from the Amenities Committee that Council sponsors a community
litter pick as part of the Great British Spring Clean. To agree the recommendation and agree
any funding.
7 Communications
a) Correspondence: To receive any correspondence not covered elsewhere in the agenda.
i. Parish Connect: To consider any matters arising from the February issue of Parrish Connect from
WCCC (previously circulated). To consider and determine any action.
b) Website: To receive any update on development of a new website. To consider and determine any
c) Newsletter: To further consider if, when and how a newsletter will be prepared by the Parish Council and
how this will be distributed. To consider and agree any action.
Newlands Parish Council Agenda Page 2
8 Aquind Proposal: To receive a verbal report from the Chairman after his attendance at a meeting to discuss
the proposal with other local Parish Councils. To consider any action.
9 Outside Bodies: To receive any reports following meetings/communications with outside bodies.
i. Any update on members of the Armed Services moving into the development. To note.
ii. Southern Parishes: To receive a verbal report on a meeting of the Southern Parishes held on 3
February 2020. To consider and agree any action on matter arising.
10 Finance
a) Orders for Payment: To consider and approve the Orders for Payment (List 11 previously circulated).
b) Bank Statement: To receive and agree the bank balance (previously circulated) as at 31
January 2020. To confirm the balances and for the Chairman to sign the Statement and
c) Accounts: To receive the Accounts for January 2020 (previously circulated). To consider and
determine any action.
d) Financial Regulations: To receive a proposal from Cllr Adam Carden to make changes
Regulation 11.1h of the Financial Regulations to set the lower limit for items requiring quotes
to £750. To consider and agree.
11 To receive the Minutes, Reports, Recommendations and Resolutions from the meetings
listed below
Note: In accordance with S.O.12(c) the only Minutes to be received by Council are those that
have been approved by the appropriate committee.
a) None
12 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.
13 Exempt Business
To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to
exclude the public and press for discussion of the following personnel or confidential matters
where publicity might be prejudicial to the special nature of the business.
There is one item of exempt business relating to a staffing matter.