THE PARISH COUNCIL OF NEWLANDS
MINUTES OF THE COUNCIL MEETING HELD ON THURSDAY 16 JULY 2020 USING A
SCHEDULED ZOOM VIDEO CONFERENCE CALL COMMENCING AT 7.30 pm
Members: Cllr D Crichton (Chair) (P) Cllr O Barneveld (P)
Cllr A Berry (from 7.57pm) (P) Cllr A Carden (P)
Cllr A Kirby (P) Cllr J Parry (P)
Cllr L Price (P) Cllr M Read (P)
Cllr F Tingle (P)
Also on the call were C/Cllr P Stallard, D/Cllrs and A Clear, no members of the public and Tony Daniells, Clerk
to the Council.
026/21C Apologies: All Councillors were present.
027/21C Declarations of Interest: Cllr M Read declared an interest as he was the Ward Councillor for
Winchester City Council and Cllr L Price declared a personal interest in matters relating to Aquind
[Agenda item 8c]
028/21C Minutes
The minutes from the Council Meeting held on 18 June 2020 were received. It was unanimously
RESOLVED that the minutes of the council meeting be accepted as an accurate record and
were duly signed by the Chairman.
029/21C Public Participation
The meeting was adjourned at 7.33 pm to allow comments from the public. The meeting reconvened
at 7.37 pm.
The Chairman welcomed Carole Samuda, HBC Community Officer. Carole introduced herself and
gave her initial impressions on her involvement.
030/21C County and District Councillors Reports
a) C/Cllr P Stallard had provided a written report and this had previously been circulated and is
appended to these minutes. She added to her report by advising that:
• HCC would manage a Local Outbreak Plan for spikes in coronavirus in Hampshire. Councils
would be given powers to manage this.
• Hampshire had 13,000 vulnerable residents and there has been a high cost to support these
residents.
• HCC would have to draw on reserves to meet budget demands
Councillors asked questions about District involvement on managing local outbreaks of coronavirus,
the funding shortage due to coronavirus and what HCC were doing to support the homeless and
rough sleepers.
b) D/Cllr A Clear spoke on a number of points including
• Finances at WCC which were a huge challenge brought about by coronavirus. A revised
budget would be produced shortly
• WCC were working on support for the homeless and rough sleepers
• Winchester High Street was re-opening and WCC would offer help to Market Towns
• A new garden waste collection service would be introduced in February 2021 using wheelie
bins. This service would then be chargeable.
Councillors asked questions about what waste could be put into the bins and if support would be
offered to collect bins from disabled residents and of financial support to those who could not afford
the charge.
Cllr M Read spoke about
• The number of briefing meetings for Councillors from WCC
• Planning matters including the annual tour, enforcement and informal planning meetings
Councillors asked about WCC disregarding the planning comments from parishes, the changes on
permitted development and if this applied to temporary structures.
031/21C Parish Matters
a) Implementation Officer’s Report: These was no report to receive
b) Development and Adoptions: The Chairman reported that Southern Water had accepted
responsibility for the sewers in Wellington Park. Orders for work had been issued for completion of
works for the spine road.. The two areas of industrial land would now be boarded. A pre-application
for this land was with WCC. Work on the stream would be done in October.
On the Berewood development, a design for a sports pavilion was being prepared and may be ready
for review by the next Amenities Committee meeting. A Community Relations Officer had also
been appointed.
Councillors commented about the condition of the pavement outside of Proxima Park and the
developer had now left the site. The road and pavements would need to be brought up to adoptable
standards. Residents were complaining about the amount of litter at Wellington Park. Once the land
was handed over, then the Amenities Committee would look at installing some bins. A suggestions
was for residents to volunteer to pick litter. The small pond by the HWRC was also a dumping
ground for rubbish. Grainger would be able to clear this. It was proposed to include residents in
maintaining these areas and to put this in the Community Plan to ask the community what was
important to them.
c) Future Meetings: HALC advice was to continue with virtual meetings. If councils wished to consider
returning to face-to-face meetings, a checklist for holding an in-person council meeting should be
completed. Councillors recognised that normality would return with the opening of public services
and they should keep an open mind on how to hold future meetings. It was unanimously AGREED
that meetings would continue to be held remotely.
032/21C Communications
a) The July e-update from HALC had been previously circulated and a letter of thanks for a grant
donation from the Waterlooville Food Bank were NOTED.
b) Website: The Clerk advised of changes that were required to meet the Public Sector Bodies
(Websites and Mobile Applications) Accessibility Regulations 2018, to ensure their website and/or
mobile applications meet with accessibility standards. The Clerk would work with Cllr J Parry to
assess what changes were needed. He considered that the workload to address this would be
significant. NOTED.
033/21C Outside Bodies
a) Southern Parishes: The next meeting of this group would be a virtual meeting on 3 August. The
Chairman and Clerk would attend. D/Cllr N Cutler was the guest speaker. NOTED.
b) Aquind: Meetings to progress this application would now be held as virtual meetings. So far there
had been 100 pages of objections. It would still considered that a cross country route was preferred
by local Councils. The Chairman would attend the meeting and report progress. NOTED.
033/21C Finance
a) Orders for Payment: It was unanimously RESOLVED that the payments detailed on the Orders
for Payment (list 05) should be APPROVED in the sum of £86.39 including VAT and that nil
receipts are noted.
b) Bank Statement: The June bank statements had been previously circulated. The statements were
reviewed and the balances as at 30 June 2020 were agreed. The statement would be signed at a later
date by the Chairman. NOTED.
c) Parish Online: There was proposal that the Council subscribed to an online mapping system to map
areas of ownership and assets at a cost of £250 per year. It was unanimously RESOLVED that
Council purchased Parish Online funded from surplus funds from 2019/20.
034/21C It was unanimously RESOLVED to receive the Minutes, Reports, Recommendations and
Resolutions of the following committee meetings: –
a) Finance Committee – Minutes 7 May 2020
035/21C Other Reports
i. The Chairman asked about use of the Community Hall by a dance group. Did Council want
to allow dominance of the Hall in the absence of other bookings and would Council allow
a key to be issued to a regular user. Cllr Berry advised caution as H&S needed to be
considered. A risk assessment had been completed and Cllr Berry would review this. This
matter would be passed to the Amenities Committee
ii. Cllr Read asked if a monthly Ward Surgery could be held in the Community Hall. This
would be to receive issues relevant to WCC or HCC. There was no objections to this
036/21C It was RESOLVED that in accordance with the Public Bodies (admission to meetings) Act
1960 to exclude the public and press for discussions regarding personnel matters where
publicity might be prejudicial to the special nature of the business.
The meeting closed at 9.19pm
The next meeting will be held on 20 August 2020
Please note minutes of meetings are published as soon as possible on the website to help residents. However,
they do not become the formal record of the meeting until agreed or otherwise at the next meeting. Therefore,
you should always check to see whether any amendments have been made.
HAMPSHIRE COUNTY COUNCIL report to Newlands Parish Council – 16th July 2020
Household Waste Recycling Centres [HWRCs]
All sites are now open between the hours of 9.00 am – 6.00 pm. Social distancing measures have been set in
place. You must now have an appointment to visit any Hampshire HWRC. To book an appointment visit
https://www.hants.gov.uk/wasteandrecycling/recyclingcentres/book-appointment You can also telephone
02380 179 949, Monday to Friday 9.00 am to 5.30 pm.
Vehicle Registration for HWRCS
The County Council has decided postpone the start of the scheme requiring HWRC users to register their
vehicles, in order to access HWRCs. The scheme had been due to come into force on 1st April 2020. The new
start date will be publicised in due course. Residents are encouraged to take the opportunity to register their
vehicles at https://www.hants.gov.uk/wasteandrecycling/recyclingcentres/vehicle-registration/register.
Coronavirus Information and Resources
The Connect to Support Hampshire website provides a wide range of useful links and information to assist
older and vulnerable Hampshire residents during the Coronavirus pandemic. Visit
https://www.connecttosupporthampshire.org.uk/s4s/WhereILive/Council?pageId=3491
Support for Businesses
For information about the financial support and advice available for businesses in Hampshire from our
Economic Development service, Business Hampshire visit Covid-19: Support for businesses at
How GCSEs, AS & A levels will be Awarded in Summer 2020
Ofqual has set out details for schools, colleges, students, parents and carers on how GCSEs and A levels will be
awarded following the cancellation of this year’s exams. See
https://www.gov.uk/government/publications/coronavirus-covid-19-cancellation-of-gcses-as-and-a-levelsin-2020/coronavirus
Hampshire Libraries Re-open
Libraries re-opened from Monday 6th July 2020 but to reduce waiting times and allow as many people as
possible to visit our libraries, people are asked to limit their visits to a maximum of 30 minutes and to keep
browsing to an absolute minimum. Reserved items can also be collected at this time. Newspapers and
magazines are not available for the time being. Please bring your library membership card with you when you
visit the library.
• Toilet facilities will remain closed to the public for the time being.
• Shared computers – Computers are free of charge to use for all library card holders, to secure a session you
must book in advance by calling 01962 454747
• A place to study -study places are available from 13th July: to secure a session you must book in advance by
calling 01962 454747
• Library self-service app – Customers are asked to use self-service machines to borrow or return items where
possible or download the new Libraries mobile app to check out books by mobile phone.
https://www.hants.gov.uk/librariesandarchives/library/mobile-app
• Returning books – we are accepting returned library books. Our current opening hours are slightly different
to normal and you may be asked to queue outside the library. If your local library has a book return slot you
can use that at any time. All returned books are quarantined for 72 hours before they go back into circulation.
• Overdue loans – pay outstanding fines online at
https://www.hants.gov.uk/librariesandarchives/library/aboutus/termsofmembership or by using contactless
kiosks inside the library.
• Ready Reads: We Select You Collect – Library staff will handpick a selection of books for customers who call
01962 454747
• For elderly or disabled residents who cannot attend a library or arrange for a carer to collect library books, you
can telephone 0300 555 1387 and the books will be delivered to your home.
Country Parks and Outdoor Spaces
Car parks at the following Country Parks are open: Royal Victoria, River Hamble, Queen Elizabeth and Lepe –
normal hours and parking fees apply. Toilets are accessible too. Visitors should continue to follow the social
distancing guidelines in place to protect everyone from Coronavirus.
Hampshire Local Outbreak Control Plan
In line with the next phase of the UK’s response to the COVID-19 pandemic, Hampshire County Council is
required to produce and implement a Local Outbreak Plan. See
https://documents.hants.gov.uk/corprhantsweb/HCC-Outbreak-plan.pdf The Plan details how the local
authority and its partners will respond to further outbreaks of infection to protect the public’s health. Through
the actions set out in the Plan, the aim is to reduce the transmission of COVID-19, protect those who are most
vulnerable, provide consistent advice to places and communities to prevent the spread of coronavirus, and
coordinate testing across the county. A summary of the plan is also available at
https://documents.hants.gov.uk/corprhantsweb/HCC-COVID-19-Local-Outbreak-Control-Plan-Summary.pdf
Investment in Staff Apprenticeships
More than half a million pounds has so far been invested in employment training in Hampshire in the first half
of 2020, under a Hampshire County Council scheme that aims to create more apprenticeship opportunities in
the County – with care homes by far the biggest beneficiary.
The funding forms part of a £900,000 transfer from the County Council’s Apprenticeship Levy made available
to help fund new apprenticeships until 31st March 2021. Of the 120 transfers approved by the end of June, 91
went to applicants in the care sector. Priority has also been given to small and medium enterprises, public
bodies such as local councils, the emergency services and construction companies.
County Councillor Grants
A reminder to community centres, churches, schools, parish councils and community groups such as
playgroups, scouts, parent/teacher associations, social clubs, lunch clubs, church groups etc that you are all
entitled to apply for a small grant from me. The group must have a named Treasurer and a separate bank
account, I cannot give funds to individuals. In the past I have funded bench seats, club outings, defibrillators,
new equipment for clubs and much more. The project must be discussed with me before an application is
submitted. Visit https://www.hants.gov.uk/community/grants/grants-list/county-councillor
Patricia Stallard
Lead Executive Member for Children’s Services & Young People
Hampshire County Council
Divisional Member for Winchester Southern Parishes
[Denmead, Newlands, Southwick, Boarhunt, Wickham, Knowle, Soberton, Newtown]