Agenda – Full Council Meeting 17.09.20

Agendas Uploaded on December 7, 2021

Newlands Parish Council Agenda Page 1
Tel: 02393 092357 email: Date: 11 September 2020
Clerk to the Council: Mr Tony Daniells
You are summoned to attend the PARISH COUNCIL MEETING
of NEWLANDS PARISH COUNCIL as detailed below:
Tony Daniells
Clerk to the Council
7.30 pm THURSDAY 17 SEPTEMBER 2020 via a Zoom conference
To join the meeting, use the following details: Meeting ID: 576 123 0357
Password: 278588
MEMBERS: Cllrs David Crichton (Chair), Olivia Barneveld, Tony Berry, Adam Carden,
Andy Kirby, Jason Parry, Lewes Price, Mike Read and Fiona Tingle
1 Apologies: To receive any apologies for absence
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Council Meeting held on 20 August 2020 and sign or
agree signature at a later date.
4 Public Participation
The meeting will recess for not more than 15 minutes so as to allow any members of the public to
address the meeting.
5 County and District Councillors Reports
a) To receive a report and any apologies from the County Councillor
b) To receive a report and any apologies from the District Councillors
6 Parish Matters
i. Implementation Officer’s Report: To receive any report. To consider and determine any action.
ii. Development and Adoptions: To receive any update on building progress and road adoptions. To
consider and agree any action.
iii. Community Hall:
a. In light of recent Government advice, to consider the impact on use of the Community
Hall. To consider and agree action.
b. To receive a report from Cllr Berry on security at the Hall. To consider any action.
c. To consider and agree to issue keys to regular hirers of the Hall
iv. Community Plan: A further meeting took place on 10 September to discuss a way to move
forward. To receive a verbal report from the Chairman. To consider and determine any action.
7 Communications
a) Correspondence: To receive any correspondence not covered elsewhere. To consider any action.
b) Website: To receive any update on matters related to the website. To consider and agree any action.
c) Newsletter: To consider the production of another newsletter to promote the Parish Plan and other items
of interest to the community. To consider and approve.
8 Outside Bodies: To receive any reports following meetings/communications with outside bodies
a) Aquind: To receive any update and consider any action.
b) West of Waterlooville Arts Advisory Panel: To note that the Panel met on 9th September. To
receive any report. To note.
Newlands Parish Council Agenda Page 2
c) Mayoral visit: To note that the Mayors of Winchester and Havant will visit the development on
28 September 2020. To note.
10 Finance
a) Orders for Payment: To consider and approve the Orders for Payment (List 07 previously
circulated) and sign or agree signature at a later date.
b) Bank Statement: To receive and agree the bank balances (previously circulated) as at 31 August 2020.
To confirm the Balances and for the Chairman to sign the statement
c) Accounts: To receive the Accounts for August 2020. (previously circulated) To consider and
determine any action.
d) Newlands Parish Council Annual return 2019/2020
i To note that the Internal Auditor has carried out a review of the Accounts for the year ended 31st March
2020 and signed the Annual Internal Audit Report 2019/20 on page 3 (previously circulated). To note
there were no risk areas identified.
ii To approve the Annual Governance Statement 2019/20 – Section 1 of the Annual Return on page 4
(previously circulated) and authorise the Chairman and Clerk to sign off.
iii To Authorise the Chairman to sign the Accounting Statements 2019/20 Section 2 of the Annual Return
on page 5 (previously circulated).
iv To receive and note the Annual Internal Audit report Section 4 on page 5(previously circulated) and
note that the Risk Assessment on the Financial Systems Internal Controls prepared by the RFO has been
signed off by the Internal Auditor and the RFO.
v To note that the Period for the Exercise of Public Rights – Accounts for the Year ended 31st March
2020 commences on 21 September 2020 and ends on 12 November 2020.
11 To receive the Minutes, Reports, Recommendations and Resolutions from the meetings listed
Note: In accordance with S.O.12(c) the only Minutes to be received by Council are those that have been
approved by the appropriate committee.
Finance Committee 2 July 2020
Planning Committee 20 August 2020
12 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.
13 Exempt Business
To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to exclude
the public and press for discussion of the following personnel or confidential matters where publicity
might be prejudicial to the special nature of the business.
There is one item of exempt business relating to the recruitment of a Clerk.