Newlands Parish Council Agenda Page 1
Tel: 02393 092357 email: clerk@newlands-pc.gov.uk
www.newlands-pc.gov.uk Date: 6 August 2021
Clerk to the Council: Karen Seear
You are summoned to attend the PARISH COUNCIL MEETING
of NEWLANDS PARISH COUNCIL as detailed below:
Karen Seear
Clerk to the Council
TIME, DATE AND
LOCATION
7.30 pm THURSDAY 12 AUGUST 2021
NEWLANDS COMMUNITY HALL, NEWLANDS AVENUE,
WATERLOOVILLE, HAMPSHIRE, PO7 3BX.
MEMBERS: Cllrs David Crichton (Chair), Olivia Barneveld, Tony Berry, Adam Carden,
Andy Kirby, Jason Parry, Lewes Price and Mike Read
1 Apologies: To receive any apologies for absence
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Council Meeting held on 1
st July 2021 and sign.
4 Public Participation
The meeting will recess for not more than 15 minutes so as to allow any members of the public to
address the meeting.
5 County and District Councillors Reports
a) To receive a report and any apologies from the County Councillor
b) To receive a report and any apologies from the District Councillors
6 Parish Matters
i. Development and Adoptions: To receive any update on building progress and road adoptions. To
consider and agree any action.
ii. Community Plan: To receive any update. To consider and agree any action.
iii. HBC Land. To receive a verbal update on Havant BC land in Wellington Park. To
consider and agree any action.
7 Communications
a) Website: To receive any update on changes and management of the Council’s website.
b) Newsletter: To receive any update. To note.
c) HALC newsletter: The Chairman wishes to discuss two issues which were hi-lighted in the latest copy
of the HALC newsletter
i) Boundary changes
ii) Land registry
8
a)
b)
Outside Bodies: To receive any reports following meetings/communications with outside bodies
AQUIND: To receive an update from the Chairman. To note.
WACA: To receive an update from Cllr A Kirby. To note.
9 Finance:
PARISH COUNCIL of NEWLANDS
Newlands Parish Council Agenda Page 2
a) Orders for payment: To consider and approve the Orders for Payment (List 06 previously
circulated) to agree and sign.
b) Bank Statements: To receive and agree the bank balances (previously circulated) as at 31 July 2021. To
confirm the Balances and for the Chairman to sign the statement
c) Accounts: To receive the Accounts for July 2021(previously circulated) To consider and determine
any action.
d) Office equipment: To approve the suggested budget which was determined at the last Finance and
Personnel meeting for office items required. To consider and determine action.
10
a)
b)
Policies:
Social Media Policy: To consider if the current policy still remains up to date and applicable. To
consider and determine action.
Risk Assessment Policy: To consider adopting a Risk Assessment Policy. To consider and determine
action.
11 Community Hall Lease: The required lease has been signed by The Chairman, The Vice Chairman and
the Clerk. It has been returned to Grainger for their signatories. The legal team at Grainger will finalize
the process. To note.
12 Covid Conditions: Current restrictions have now been lifted, to consider going forward how to manage
any concerns regarding covid relating to the Council. To discuss and determine any action.
13 Social media: To receive a paper the Clerk had prepared on the use of social media (previously circulated)
To consider and determine action.
14 Councillor Vacancy: To receive any update on applications. To determine and consider action.
15 Christmas Events: It had previously been asked that the Council consider holding Christmas events for
the Community. The Clerk has been in touch with the Community Officers who have offered some ideas.
To discuss and determine action.
16 Joint Planning Committee: To discuss how these meetings are arranged. To discuss and determine any
action.
17 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.
18 Exempt Business:
To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to exclude
the public and press for discussion of the following personnel or confidential matters where publicity
might be prejudicial to the special nature of the business.
There is one item of exempt business relating to recruitment of the Parish Warden.
