Agenda – Full Council Meeting 04.11.21

Agendas Uploaded on December 8, 2021

Newlands Parish Council Agenda Page 1
Tel: 02393 092357 email: Date: 29 October 2021
Clerk to the Council: Karen Seear
You are summoned to attend the PARISH COUNCIL MEETING
of NEWLANDS PARISH COUNCIL as detailed below:

Karen Seear
Clerk to the Council
7.30 pm THURSDAY 4 NOVEMBER 2021
MEMBERS: Cllrs David Crichton (Chair), Olivia Barneveld, Tony Berry, Adam Carden,
Andy Kirby, Jason Parry, Lewes Price and Mike Read
1 Apologies: To receive any apologies for absence
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Council Meeting held on 16
th September 2021 and sign.
4 Public Participation
The meeting will recess for not more than 15 minutes so as to allow any members of the public to
address the meeting.
5 County and District Councillors Reports
a) To receive a report and any apologies from the County Councillor
b) To receive a report and any apologies from the District Councillors
6 Vacancies of the Parish Council
Applications have been received for the vacancy on the Council. A secret ballot has been
requested by a councillor. To consider and determine the applications and hold the secret
7 Meeting Dates for 2022:
The Clerk has drawn up a list of suggested meeting dates. To consider and agree the
suggested dates.
8 Parish Matters
a) Development and Adoptions: To receive any update on building progress and road adoptions. To
consider and agree any action.
b) Solicitors: To receive an update on progress with regards to the appointment of the solicitor to
aid the Parish with the adoption of open space. To discuss and determine action.
c) Community Plan: To receive any update. To consider and agree any action.
d) HBC Land. To receive a verbal update on Havant BC land in Wellington Park. To consider and
agree any action.
e) Community Building: To receive an update from Grainger on matters relating to the Community
Building. To consider and determine action.
Newlands Parish Council Agenda Page 2
9 Communications
a) Website: To receive any update on changes on the Parish Website – to receive quotes regarding updating
and re-designing the Parish website. To discuss and agree action.
b) Warner Goodman and Street: To receive correspondence from Warner Goodman and Street regarding
involvement within the Parish. To discuss and determine action.
Outside Bodies: To receive any reports following meetings/communications with outside bodies.
AQUIND: To receive an update from the Chairman. To note.
WACA: To receive correspondence from WACA (previously circulated) regarding WACA Admin
assistant for Newlands Hall costs. To consider and determine action.
Southern Parishes: The next meeting planned for the 15th November 2021 will be a virtual Zoom meeting
and no longer held at Newlands Community Hall. To note.
11 Finance:
Orders for payment: To consider and approve the Orders for Payment (List 09 previously
circulated) to agree and sign.
Bank statements: To receive and agree the bank balances (previously circulated) as at 30 September
2021. To confirm the Balances and for the Chairman to sign the statement
Accounts: To receive the Accounts for September 2021(previously circulated) To consider and
determine any action.
Approval of AGAR: To approve section 1 and confirm section 2 of the AGAR 2020/21. The document
requires approval by Full Council and will be sent to the external auditors, this finalizes the AGAR for
the financial year 20/21. To consider and agree action.
Purchase of tables: A request has been received from Grainger, asking the Council to consider the
purchase of more tables for community use. Like for like quotes have been gained. To consider and
determine action.
12 Community group: Residents have formed a motor club. A request has been received from Grainger
asking for assistance with funding for the group. To consider and determine action.
13 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.
14 Exempt Business: To pass a resolution in accordance with the Public Bodies (Admission to Meetings)
Act 1960 to exclude the public and press for discussion of the following personnel or confidential matters
where publicity might be prejudicial to the special nature of the business.
There are 2 items of exempt business.
To review the effectiveness of the revised committee structures introduced this year. To consider and
determine action.
Councillor Conduct.