Agenda – Full Council Meeting 01.07.21

Agendas Uploaded on December 7, 2021

Newlands Parish Council Agenda Page 1
Tel: 02393 092357 email: Date: 25 June2021
Clerk to the Council: Karen Seear
You are summoned to attend the PARISH COUNCIL MEETING
of NEWLANDS PARISH COUNCIL as detailed below:
Karen Seear
Clerk to the Council
7.30 pm THURSDAY 1 JULY 2021
MEMBERS: Cllrs David Crichton (Chair), Olivia Barneveld, Tony Berry, Adam Carden,
Andy Kirby, Jason Parry, Lewes Price and Mike Read
1 Apologies: To receive any apologies for absence
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Annual Council Meeting held on 20th May 2021 and
4 Public Participation
The meeting will recess for not more than 15 minutes so as to allow any members of the public to
address the meeting.
5 County and District Councillors Reports
a) To receive a report and any apologies from the County Councillor
b) To receive a report and any apologies from the District Councillors
6 Parish Matters
i. Development and Adoptions: To receive any update on building progress and road adoptions. To
consider and agree any action.
ii. Community Plan: To receive any update. To consider and agree any action.
iii. HBC Land. To receive a verbal update on Havant BC land in Wellington Park. To
consider and agree any action.
7 Communications
a) Website: To receive any update on changes and management of the Council’s website.
b) Newsletter: To receive any update. To note.
c) Local Parish Briefing: The Chairman and Clerk attended the virtual event. To receive an overview of
the event. To determine any action.
d) Resident communication: To receive an email regarding a bench on the green space on Angus Way. To
consider and agree action.
Outside Bodies: To receive any reports following meetings/communications with outside bodies
AQUIND: To receive an update from the Chairman. To note.
Newlands Parish Council Agenda Page 2
9 Finance:
a) Orders for payment: To consider and approve the Orders for Payment (List 04 previously
b) Zoom payments: Due to the requirement for face to face Council meetings, the Council’s subscription
to Zoom which enabled meetings to be virtual may longer be needed. The current Zoom subscription
renews monthly. To consider and determine action.
c) AGAR: The internal Auditor has completed her report. The report is now ready to send to the external
Auditor. The approved report will also be made available for public view on the Parish website. To
agree and sign section 2 of the AGAR report.
10 Health and Safety reports: The Council’s health and safety representative, Cllr A Berry has made two
site visits and drafted reports on each area (previously circulated) To consider and determine any
11 Summer Community Event: There has been some discussion regarding a summer event for residents
within the development. Grainger and Katie Bone (community officer) are currently planning a
summer event at the end of August to coincide with the opening of the restoration river project and new
playground. To consider and determine any action.
12 Social media: This item was moved from the previous meeting. How the Parish Council could use social
media requires consideration. To consider and determine action.
13 Councillor Vacancy: Notice for the Councillor vacancy has been circulated via the Council’s Community
Facebook page and Parish website. The required term of notice has now ended. A decision is required
regarding filling the vacancy. To determine and agree action.
14 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.
15 Exempt Business:
To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to exclude
the public and press for discussion of the following personnel or confidential matters where publicity
might be prejudicial to the special nature of the business.
1. Appointment of an Amenities Supervisor to finalize details for the post.
2. Payment to previous Clerk for continued work.