Agenda – Finance Committee Meeting 07.05.20

Agendas Uploaded on December 7, 2021

Newlands Parish Council Finance Committee Agenda Page 1
Tel: 02393 092357 email: Date: 30 April 2020
Clerk to the Council: Mr Tony Daniells
You are summoned to attend the FINANCE COMMITTEE MEETING
of NEWLANDS PARISH COUNCIL as detailed below:
Tony Daniells
Clerk to the Council
7.30 pm THURSDAY 7 MAY 2020
If you wish to attend, please download your client at: and contact the Clerk for a
Meeting ID and Password
MEMBERS: Cllrs Fiona Tingle (Chair), Olivia Barneveld, Tony Berry, Adam Carden, David
Crichton, Andy Kirby, Jason Parry, Lewes Price and Mike Read
1 Apoligies: To receive any apologies for absence.
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Finance Committee Meeting held on 9 January 2020.
4 Public Participation: The meeting will recess for not more than 15 minutes so as to allow any members of
the public to address the meeting.
5 Correspondence
a) Hall Business Rate: WCC have approved an exemption to the business rate for the community part of
Newlands Hall for 2020/21. To note.
b) Zurich Insurance: A renewal notice has been receive and previously circulated. To confirm the levels
of cover and renewal premium.
6 Finance
a) Orders for Payment: To consider and approve the Orders for Payment (List 1 previously circulated).
b) Bank Statement: To receive and agree the bank balances (previously circulated) as at 30 April1 2020. To
confirm the Balances and for the Chairman to sign the statement
c) Accounts: To receive the Accounts for April 2020. (previously circulated) To consider and determine
any action.
7 Account Review 2019/2020
a) To review the 2019/20 Statement of Account. To agree that this represents an accurate position.
b) Annual Governance and Accountability Return (AGAR): To note the timetable for completion of
the Audit process. To note.
c) Internal Audit: The Internal Auditor will complete her review when the current restrictions are lifted.
To note.
d) Internal Audit: To agree the release of the 2019/20 Statement of Account to the Internal Auditor.
e) 2019/20 Surplus: To consider and agree where surplus funds from the 2019/20 year are allocated to and
invested. To consider and agree.
f) Audit report & Risk Assessment: To receive a report on the financial systems’ internal controls of
Newlands Parish Council for 2019/20 prepared by the RFO. To consider and agree the content.
g) Asset Register: To receive the Asset Register and review and agree the content.
8 Financial Regulations:
a) The Regulations are reviewed annually in May. To consider and agree any changes or that Financial
Regulations remain current.
Newlands Parish Council Finance Committee Agenda Page 2
9 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.