Agenda – Finance and Personnel Committee Meeting 06.05.21

Agendas Uploaded on December 7, 2021

Newlands Parish Council Finance Committee Agenda Page 1
Tel: 02393 092357 email: Date: 3 May 2021
Clerk to the Council: Karen Seear
of NEWLANDS PARISH COUNCIL as detailed below:
Karen Seear
Clerk to the Council
7.30 pm THURSDAY 6 MAY 2021.
The meeting will be a virtual meeting using the Zoom platform
To join the meeting, use the following details: Meeting ID: 576 123 0357
Password: 278588.
MEMBERS: Cllrs Fiona Tingle (Chair), Olivia Barneveld, Tony Berry, Adam Carden, David
Crichton, Andy Kirby, Jason Parry, Lewes Price and Mike Read
1 Apologies: To receive any apologies for absence.
2 Declarations of Interest: Arising from this Agenda, Members and Officers are invited to declare any
relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point
during the meeting.
3 Minutes: To receive and agree the Minutes of the Finance Committee Meeting held on 4 March 2021 and
the Minutes of the Special Finance Committee meeting held on 22 April 2021.
4 Public Participation: The meeting will recess for not more than 15 minutes so as to allow any members of
the public to address the meeting.
5 Correspondence:
a) Zurich Insurance: A renewal notice has been received and previously circulated. To confirm the levels
of cover and renewal premium.
6 Finance:
a) Orders for Payment: To consider and approve the Orders for Payment (List 1 previously circulated).
b) Bank Statement: To receive and agree the bank balances (previously circulated) as at 30 April 2021. To
confirm the Balances and for the Chairman to sign the statement
c) Accounts: To receive the Accounts for April 2021. (previously circulated) To consider and determine
any action.
7 Account Review 2020/2021
a) To review the 2020/21 Statement of Account. To agree that this represents an accurate position.
b) Annual Governance and Accountability Return (AGAR): To note the timetable for completion of
the Audit process. To note.
c) Internal Audit: The Internal Auditor will complete her review at a mutually agreeable date.
To note.
d) Internal Audit: To agree the release of the 2020/21 Statement of Account to the Internal Auditor.
e) 2020/21 Surplus: To consider and agree where surplus funds from the 2019/20 year are allocated to and
invested. To consider and agree.
f) Audit report & Risk Assessment: To receive a report on the financial systems’ internal controls of
Newlands Parish Council for 2020/21 prepared by the RFO. To consider and agree the content.
g) Asset Register: To receive the Asset Register and review and agree the content.
8 Financial Regulations:
a) The Regulations are reviewed annually in May. To consider and agree any changes or that Financial
Regulations remain current.
9 Any other report which the Chairman deems urgent or for inclusion on the next agenda – NO
DECISIONS can be made.